Submit the Perfect Reimbursement

Everyone knows the feeling of submitting for reimbursement and worrying the funds won’t come before the credit card bill arrives. Or worse, that the request for reimbursement will be denied. Follow these steps to submit the “perfect reimbursement” and increasing the odds you will get swift payment for your education service or resource!

Reimbursement Checklist

  •  ✅ Vendor’s name

  • ✅ Vendor's contact information 

    • If the vendor isn’t already EFA-approved, their phone or email contact must be on your receipt. This way, ADE can contact the vendor if they need to verify your reimbursement.

  • ✅ Itemized product names and prices

    • Include dates or a time period for services if applicable 

    • If you bought multiple products or services in one purchase, their prices should each be listed on your receipt. If your receipt only shows “Swim lessons” or “3 month subscription -- 2x”, your request is more likely to be rejected.

  • ✅ Total cost

  • ✅ Date of purchase

  • ✅ Proof of purchase 

    • You can only submit a reimbursement request for something you already paid for. Make sure you’re submitting a receipt and not an invoice. If proof of payment isn’t obvious on your actual receipt, you can upload other proof.

      • Bank statement

      • Credit card statement

      • Cashapp or Venmo screenshot with transaction ID

  • ✅ Lesson plans to explain special purchases (if needed)
    If you’ve purchased an item that could be used outside of an educational setting, or is outside of the “ordinary”, explain it! In your request, upload the lesson plan or curriculum showing how your child will use the item.